INTRODUCTION TO MS – WORD

What is Word Processing:

§  Word Processing is the processing of textual information that may include the typing, editing and formatting of information by using various ways and printing it after processing according to the requirement.

§  Information or data means document, where document may be a letter, a balance sheet, a memo random, and similar texts.

§  The Word processing can be done by using a word processor.

§  A Word Processor is a software package that helps you to create, edit, format and print a document.

§  Different word processors have different types of functions, some of which cannot be done manually.

§  Some popular word processors are WORDPERFECT, WORDSTAR SOFTWORD, MS- WORD 6.0 for Windows 3.1.

§  These days MS OFFICE is a popular Word Processor which has been launched in 1999. The latest version of MS- WORD 2013 has been launched.

Features of good Word Processor:

§  A good Word Processor should give a good view of the document while the document is being typed so that the mistakes can easily be removed.

§  A good Word Processor should print a error free document in the desired format.

§  It should have a number of menus and commands that are user friendly and give the path for working with its environment.

§  There should be the provision to import and export the text data that document.

§  It should provide the facility to save the document automatically after some minutes without using the save command and give backup security and reliability if power goes off.

§  A good Word Processor should have different tools in toolbox for the user’s help and which can be readily accessed using the mouse pointer.

§  It should have the feature to execute the commands both by using keyboard as well as by mouse.

§  A good Word Processor should have the spell and grammar checking faculty so that text of the document is correct and grammatically error – free.

§  It should have Theasures etc. that adds variety to the document by suggesting synonyms and also suggests their opposite meanings.

§  It should provide the facility to bold face, Italic or underline the selected text and also print the selected text in super script and sub script style so that the performance of the document is enhanced.

§  A good Word Processor should have the justification facility so that the text can be left justified, right justified, centered, or fully justified. Justification means alignment of the text.

§  It should be able to change the fonts and size of letters of the selected text according to choice.

§  It should provide the facility to define header and footer in a formatted document and also create footnotes and endnotes.

§  There should be a provision to cut, copy, and paste that copy and move the selected text from one location to another in the same document or from one document to another document.

§  It should have the facility to set the page size to set the margins and also set the line spacing and character spacing.

§  User should be able to set the Indents and Out dents.

§  It should provide the facility to search the selected text from entire document at any location and also replace the searched text according to choice.

§  It should have the facility to work with pictures, graphs and charts so that graphic environment can be created in a document

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